The college should disseminate an annual notice of nondiscrimination to students, employees, parents, and residents in their district. This notice must be available in the primary language of any national origin minority communities that exist within the community and must be made available in accessible formats.  

What are the elements of an annual statement of non-discrimination?

  • A statement that the college does not discriminate on the basis of race, color, national origin, sex, or disability in any of its policies
  • A statement that non-discrimination applies to all areas of the college
  • Name, address, and telephone number of Title IX and Section 504 Coordinator(s)
  • A statement that any person with questions concerning the implementation of non-discrimination policy should contact Title IX and Section 504 Coordinator(s)
  • Assurance that limited English speaking skills will not be a barrier for participation in educational programs
  • Accompanying brief description of program offerings and admission criteria
  • The Notice may include protections for additional groups, such as age (as protected by the Age Discrimination Act of 1975), but may not remove any of the required protected groups. For example, the term gender may not be substituted for the term sex, however, gender may be included in the list if the required term sex is also present.

What is a sample of an annual statement of non-discrimination?

Overton Community College distributes the following annual notice of non-discrimination on the class schedule which includes program offerings and admission criteria and which is mailed to each home in the District.

Overton Community College, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, and other federal laws and regulations, does not discriminate on the basis of race, color, national origin, sex, or disability in any of its policies, practices, or procedures. The lack of English language skills will not be a barrier to admission and participation in educational programs.

Any person having questions regarding the above is directed to contact Mike Harty, Overton Community College, Title IX and Section 504 Coordinator, at 2131 W. Eastern Avenue, Chicago, Illinois, 61222 or (618) 555-1212.

For further information or to file a complaint with the Department of Education Office for Civil Rights visit https://www2.ed.gov/about/offices/list/ocr/complaintintro.html for the address and phone number of the office that serves your area, or call 1-800-421-3481.

What is the continuous statement of non-discrimination?

The continuous statement condenses the policy of non-discrimination and is used on material directed toward current and potential students and employees.

What is a sample of a continuous statement of non-discrimination?

Overton Community College does not discriminate on the basis of race, color, national origin, sex, or disability.

 

Documentation

What documentation can be used to indicate compliance with the public notification standards?

  • Student handbook and other descriptive catalogs, brochures, and publications provided to students/parents
  • A copy of the annual notice to students, parents, employees, and the general public states that career and technical programs/courses are offered without regard to race, color, national origin, sex, or disability, plus title, address, and phone number of the Title IX and Section 504 coordinator(s)
  • Copies of student enrollment and registration forms and other admission criteria to career and technical education programs/courses
  • Documents on which annual notice of public non-discrimination is displayed, including local newspapers, institutional newspapers, catalogs, and handbooks
  • Bulletins, catalogs, student application/registration forms, promotional materials, brochures, website, and similar artifacts display the continuous statement of non-discrimination
  • Bulletins, catalogs, application forms, and promotional materials provided to students, parents, or the community
  • Program offerings and admission criteria which must accompany the annual notice
  • Policy on determining community groups
  • Description of dissemination of annual notice
  • Translation of annual notice into primary languages
  • Description of dissemination of translation of annual notice
  • Job description of Title IX/Section 504 Coordinator

What are some sample documents which must display the continuous statement of non-discrimination?

  • Announcements
  • Catalogs
  • Brochures
  • Recruitment materials (if applicable)
  • Bulletins
  • Enrollment forms
  • Promotional materials
  • Website

 

Resources

Model notice of non-discrimination
http://www.ed.gov/about/offices/list/ocr/docs/nondisc.html

Top Ten Things to Know About the Notice of Nondiscrimination Document
http://icsps.illinoisstate.edu/2017/04/civil-rights-top-10-documents/

Top 10 Tips for Notice of Nondiscrimination
https://icsps.illinoisstate.edu/wp-content/uploads/2019/03/Notice-Secondary.pdf